Project Support Officer

Venesky Brown recruitment are looking for a Project Support Officer to join the team at Sizewell C. This contract role (day rate) will be for up to 12 months, be based in their London office with hybrid working available.
 
Vacancy Overview:
Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK’s climate change agenda and energy policy. Following on from the success of Hinkley Point C (HPC), the SZC Project is a nuclear new build project in Suffolk, which has obtained planning approval and Government financing support. The project has started construction and is now seeking private investment. When completed, it will provide dependable electricity to 6 million homes for 60 years, which along with renewables, will support Britain to achieve Net Zero by 2050.
 
Job Purpose / Overview:
The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.
 
The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences.
 
Principal Accountabilities:

• Working as an integral part of a team contributing to team success, communications and a positive working environment
• Provision of SS&A Project Support activities, including:
  • Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record.
  • Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS)
  • Support maintenance of risk register and co-ordinate updates
  • Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines
• Support general administrative duties as they arise, including:
  • Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc
  • Maintain confidentiality of all commercial and personal information
  • Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team
  • Managing the flow of commercial processes between the technical functions and the commercial teams
  • Take minutes in key directorate meetings, record actions and track to completion
  • Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
  • Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.
• Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function.
• Provides other Sizewell C PAs with cover for annual leave and short-term absences

Knowledge & Skills
Essential

• Clear and effective verbal and written communication
• Flexibility
• Initiative
• Integrity
• Relationship building
• Self confidence
• Organisational commitment and tenacity
• Analytical skills
• Achievement/delivery focus
• Accuracy
• Result-orientated
• Teamwork

Desirable

• Project Management Training

Qualifications & Experience
Essential

• Attention to detail and accuracy
• Excellent stakeholder engagement skills
• Ability to provide challenge and ensure individuals complete required actions
• Experience in managing competing priorities and demands
• Flexible integrated approach with the ability to multi-task and work on own initiative
• Excellent organisational skills (flexible/organised/methodical)
• Discretion – confidentiality when dealing with sensitive and personal information
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• Previous team support experience
• Experience with collecting data and tracking of key performance indicators or compliance activities
• Experience of collating and presenting information
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office – Word, Excel, PowerPoint

Desirable

• Experience of working in a highly regulated environment