Events and Operations Coordinator

Venesky-Brown’s client, a public sector organisation in Blantyre, is currently looking to recruit a Events and Operations Coordinator for a contract until 31st March 2027on a rate of between £20.18 and £24.25/hour depending on experience (PAYE). This position is hybrid.

Sussceful candidate must be prepared to apply for a Disclosure Scotland
 
Responsibilities  
 
– Identifying, booking and coordinating speakers, including gathering bios, headshots, and presentations, and ensuring they are fully briefed 
– Liaising internally to book event spaces and communicate set-up requirements to relevant teams 
– Coordinating timelines, logistics and booking event supplies such as venues, AV equipment, staging, catering, and furniture. 
– Handling related administration such as contracts, purchase orders, and invoicing 
– Setting up event spaces both on-site and at external venues, ensuring AV, catering, graphics, and seating are in place. 
– Managing event registration desks and providing a professional welcome to attendees. 
– Creating supporting materials such as briefing packs, name badges, guest lists, and merchandise. 
– Providing backup support for the delivery of online and hybrid events. 
– Supporting delegated responsibility for the Health & Safety of events, including coordinating risk assessments, visitor site inductions, and personal evacuation plans for guests with additional requirements.  
– Coordinating with internal teams and external project partners to organise speaking, workshop and exhibitor opportunities, and managing relationships through to delivery. 
– Liaising with project partners to obtain approval for communications activity (e.g. press releases, reports)  
– Coordinating and maintaining stakeholder and partner contact lists, including updates to the CRM system.  
– Identifying event partners, suppliers and booking event requirements such as venues, audio visual, staging and catering, and processing the admin involved in that (contracts, purchase orders, invoicing)  
– Supporting the production and approval process for communications outputs.  
– Managing supplier relationships and handling associated admin such as contracts and invoicing and ensure compliance with BE-ST systems when processing contracts etc.  
– Assisting with project reporting and data collation. 
– Conducting desk research to support event planning or wider BE-ST activities. 
– Support internal events reporting.  
– Providing a professional, customer-focused front-of-house service for all visitors to the Innovation Campus. 
– Supporting internal BE-ST teams with event and operational support services as required. 
– Provide BE-ST’s internal teams with appropriate events and operational support services when required. 
– Assist the day-to-day management of the campus, including regular onsite cover for opening, closing and fulfilling operational requirements (such as fire alarm testing and health and safety checks) when required. 
 
Essential Skills: 
 
– Degree or relevant qualification in a marketing or events subject OR equivalent relevant experience  
– Booking and coordinating speakers, contributors or “acts” 
– Organising equipment and supplies  
– Setting up and logistics 
– Experience in events administration such as processing contracts and invoices, coordinating lists and running orders.  
– Excellent interpersonal and communication skills to engage and coordinate with a variety of partners, suppliers and internal and external stakeholders to deliver in tight timescales.  
– Event management/coordination or project management 
– Marketing coordination – awareness of processes such as content, design and PR  
– Ability to use initiative, work independently and work with teams across the organisation and with external people and partners  
– Excellent organisational and time management skills, including the ability to work to deadlines, prioritise and multi-task in a busy working environment  
– Must have a drivers licence
– Enthusiastic, proactive and professional approach.  
– IT literate, proficient in Office, Outlook, Survey Monkey and PowerPoint 

 
Desirable Skills: 
 
– Monday.com or other process and project management software 
– A basic understanding of the similar sector. 
 
If you would like to hear more about this opportunity please get in touch.